Procurement Specialist


Title:                Procurement Specialist

Department:   Business Office

Reports to:     Controller

Exempt:          Yes


Job Overview

The Procurement Specialist is a member of the Finance team and is responsible for executing the University's sourcing strategy in the acquisition of goods and services. In accordance with Federal, State and University policies and procedures, procures a wide variety of commodities and services, develops and reviews specifications, assists in the preparation and execution informal and formal bid solicitations, maintains good supplier relations, resolves discrepancies and provides analytical reports.


The successful candidate will have a positive attitude and an approach that is characterized by highly ethical practices and a commitment to diversity, transparency, integrity, and customer service. Must have the ability to work with a high degree of independence and as part of a multi-functional finance team.

Essential Functions

  • Assure timely and accurate processing of procurement requests, develop and/or review specifications, prepare and execute informal and formal bid solicitations, conduct bid openings, resolve discrepancies.
  • Finalize agreements in collaboration with the customer and appropriate university departments.
  • Responsible for understanding client issues and concerns and finding ways to satisfy those needs and concerns while driving high levels of compliance to policies and to contracts.
  • Maintain good supplier relations, identifying and resolving key supplier performance issues to ensure customer satisfaction. Work collaboratively with suppliers and internal customers to identify and execute continuous cost and performance improvement strategies.
  • Using best practice professional communication skills, prepare materials for and clearly and effectively communicate standard operating procedures and other information to internal and external audiences, customer groups, and management.
  • Track and analyze various data, including but not limited to key performance metrics and prepare routine management reports.
  • Participate in special projects and perform other duties as assigned by the University Controller.


  • Bachelor's degree required with minimum of 5 years of purchasing experience
  • Excellent time management and organizational skills
  • Ability to identify opportunities for process improvement and communicate ideas to leadership
  • Effective communication skills, both written and verbal
  • Must be proficient in Microsoft Excel and Access



Carlow University employees commit themselves to the highest standards of ethical conduct.  They commit to act with integrity, treat others with respect and dignity, carefully steward the University's resources, avoid conflicts of interest or commitment, maintain confidentiality, and to comply with legal and professional obligations.


Carlow University is an Equal Opportunity/Affirmative Action Employer. We strive for a campus that reflects our urban setting and is inclusive of underrepresented groups to enhance our University community.


Full/Part/FT&PT: Full-time - exempt
Department: Finance and Administrative
Contact Name/Title: Search Committee
Contact Address: Carlow University 3333 Fifth Avenue Pittsburgh, PA 15213
Contact Email Address: