Assistant Director of Graduate and International Admissions


Carlow University, a private, Catholic, liberal arts, comprehensive University in Pittsburgh, PA. Carlow University was founded in 1929 by the Sisters of Mercy, an international community of Roman Catholic women with a mission to serve the poor, the sick, and the uneducated. Carlow, an institution grounded in the liberal arts while also offering strong professional programs, is committed to engaging its diverse community in a process of life-long learning, scholarship, research, and service. Degrees are offered at the baccalaureate, master's, and doctoral levels. Carlow is recognized as a College of Distinction, a Catholic College of Distinction, and a Pennsylvania College of Distinction for 2016-17. Carlow has also been selected by Abound as a provider of Top Degrees for Adult Undergraduates for 2017 and is regionally ranked by US News & World Report. The University was recently named one of Money Magazine's "Best Colleges for Your Money."

Carlow University invites applications for the Director of Adult/Graduate Admissions and the Regional Education Centers and ultimately to the Vice President of Enrollment Management. The Assistant Director is responsible for recruiting qualified graduate students for the programs assigned and for developing and implementing strategic recruitment plans to meet enrollment goals. The Assistant Director is also responsible for recruitment of international graduate and undergraduate students. Primary responsibilities include creating recruitment plans to meet enrollment goals for designated populations and facilitation of all recruitment, admission, financial aid, advising, registration, academic support, student affairs, orientation and enrollment processes for responsible populations. This individual works closely with the Center for Global Studies. The incumbent is also responsible for identifying and facilitating future partnerships that will enhance enrollment of graduate and international students.

Responsibilities and Scope of Functions:


Meets established enrollment goals for graduate and international students.

Develops and implements programmatic marketing and recruitment plans.  Assesses data and evaluates plan; adjusts strategies as needed to meet goals.

Reviews admission applications and recommends level of admission (regular, provisional or conditional); recommends scholarships.

Communicates with program directors regarding current program information and status of recruitment efforts to meet goals and to ensure student/prospective student satisfaction.

Assists prospective students in all aspects of admission, financial aid and enrollment processes.  Serves as liaison between prospective graduate/international students and respective offices. International students: includes verification of documents, issuing I-20, and working with the Office of Global Studies to facilitate all aspects of enrollment.

Identifies and Serves as liaison between Carlow University and businesses/agencies with the intent to create and foster alliances which benefit both employees and Carlow University graduate/international student recruitment.

Works with Special Events Coordinator to plan and implement special programs; Open House and Information Sessions.

Represents the Admissions Office and the University at external events as needed. 

Performs any and all additional duties as assigned.

Responsible for everyday management of Cranberry Education Center at the Regional Learning Alliance (RLA). Including but not limited to; classroom scheduling, faculty support, technology set up, and performance of standard office duties. Serve as a liaison between the RLA and Carlow University.


Contributes to the general direction, morale, dynamics and professional   development of the office.

Recommends on-going development, implementation and assessment of efficient and effective office processes and procedures. Plans for and actively participates in administrative team meetings, as well as staff meetings, to ensure existing and new or changing policies, procedures, and recruitment initiatives are envisioned, communicated, and implemented effectively.

Collaborates with other administrative offices to coordinate policies and procedures and to offer advising and registration activities for graduate students.

Qualifications and Expectations:

  1. Master's degree required with some admissions experience;
  2. Proven sales or admissions experience in a goal-oriented operation preferred;
  3. Requires the ability to handle multiple tasks simultaneously and to work in a high-volume, fast-paced, goal-oriented atmosphere, both independently and as part of a unified team;
  4. Requires the ability and attitude to embrace organizational change;
  5. Proven written and verbal communication skills;
  6. Strong organizational and interpersonal skills;
  7. Excellent leadership, customer service, phone, mentoring, and training skills are necessary;  
  8. The ability to transport self  in a timely manner from location to location;
  9. Proficiency in using Microsoft Office products is required.
  10. Demonstrated commitment to the highest integrity and to values complementary to the mission of Carlow University and the core values of the Sisters of Mercy.

Carlow University employees commit themselves to the highest standards of ethical conduct.  They commit to act with integrity, treat others with respect and dignity, carefully steward the University's resources, avoid conflicts of interest or commitment, maintain confidentiality, and to comply with legal and professional obligations.

Send cover letter and resume to

Carlow University is an Affirmative Action/Equal Opportunity employer by choice. We value diversity and we are committed to the recruitment of underrepresented groups.

Full/Part/FT&PT: Full-time - exempt
Department: Enrollment Management
Contact Name/Title: Search Committee
Contact Address: Carlow University 3333 Fifth Avenue Pittsburgh, PA 15213
Contact Email Address: