Administrative Assistant II

Description:

Administrative Assistant II in the College of Health and Wellness

Carlow University invites applications for a Full-time Administrative Assistant II in the Department of Nursing: College of Health and Wellness to provide administrative support in an academic unit with responsibility for a wide variety of complex processes. These are completed under the direction of either an executive administrative assistant, or by the unit supervisors.  The nature of the work includes assisting multiple units/disciplines in complying with University processes and procedures. This includes, but is not limited to managing unit activities, monitoring active grants, and maintaining unit accounting requirements and working with a wide range of faculty, staff and students.

Responsibilities:

  • Provide administrative and organizational support to a unit or group of professionals.
  • Determine ways to increase efficiency and effectiveness of office procedures and processes.
  • Screen and direct inbound inquiries and calls, respond to moderately complex questions, provide information, direct callers as appropriate and analyze problems and resolve issues as necessary, greet visitors and attend to their needs.
  • Communicate across units, within all levels of internal and external constituencies.
  • Assess the degree of confidentiality of all information received or requested and respond accordingly.
  • Plan and coordinate meetings and events, communicate with other units such as, facilities, food services, etc., ensuring that all resources are in place for events/meetings
  • Back-up administrative assistants assigned to other units as needed and serve as a minute taker for CHW meetings as assigned.
  • Demonstrate and reflect an understanding of and commitment to the mission, vision and core values of Carlow University and the Sisters of Mercy.

Requirements:

  • An Associate Degree and/or 3-5 years of administrative support to senior level managers
  • Experience in a higher education environment is preferred

Carlow University employees commit themselves to the highest standards of ethical conduct.  They commit to act with integrity, treat others with respect and dignity, carefully steward the University's resources, avoid conflicts of interest or commitment, maintain confidentiality, and comply with legal and professional obligations.  

Send resume to HR20@carlow.edu. Only completed application packets will be advanced in consideration. Review will begin immediately and continue until an appointment is made.    

Carlow University is an Equal Opportunity/Affirmative Action Employer. We strive for a campus that reflects our urban setting and is inclusive of underrepresented groups to enhance our University community. 

Full/Part/FT&PT: Full-time - non-exempt
Department: Nursing
Contact Name/Title: Search Committee
Contact Address: Carlow University 3333 Fifth Avenue Pittsburgh, PA 15213
Contact Email Address: HR20@carlow.edu